IBM Quarter Century Club of Charlotte By-Laws
Article 1 Name
The name of this Club shall be the
"IBM Quarter Century Club of Charlotte, North Carolina".
Article 2 Objective
The object of this Club shall be:
Section 1 To perpetuate the friendship and
good fellowship which has
developed through a quarter century or more of service with IBM.
Section 2 To promote social enjoyment among
members spouses and/or
guests by means of dinners, parties, outings or other
Section 3 To cheer and comfort members in time of sorrow, sickness or inability to be about their usual activities.
Article 3 Membership
Section 1 Any employee of IBM Corporation,
Charlotte, NC, who has
completed 25 years of service in the Corporation is eligible for
"Active Membership" in the IBM Quarter Century Club.
Section 2 Any Quarter Century Club Member
who retires from IBM under the
IBM Retirement Plan, or the IBM Total and Permanent Disability
Plan is considered a "Retired Member".
Section 3 A new Member shall be officially
inducted into the Club by an
officer of the Club together with appropriate management
recognition. The frequency and method will vary depending on the
facilities and number of employees inducted.
Section 4 All membership privileges cease
when an active member
terminates employment, except when designated a "Retired
Section 5 Club members who resign or take
a Leave of Absence under
Special Opportunity Programs may be invited by the Company to
remain in the Club.
Article 4 Officers
Section 1 Officers of the Club shall consist of a President, Vice President, Treasurer and Secretary which shall comprise the Board.
Section 2 Nominations should represent as many business areas/functions within IBM Charlotte and retirees as possible. Present Officers should be considered in order to continue the progression and experience of the Board. The offices of Treasurer and Secretary must be held by Active Members for accurate and timely communications with management and members. Ballots shall be mailed, during the third quarter, to the membership and provisions shall be made on the ballot for a "write-in" for each office. The candidate receiving the majority of votes cast of the members shall be elected and shall hold office for a term of one year starting approximately the fourth quarter of the year elected.
Section 3 Officers will not be permitted to succeed themselves in the same office for more than two terms.
Section 4 New officers will be installed at a ceremony attended by a representative number of outgoing officers, an Executive Committee and management.
Section 5 If the office of President
becomes vacant, the Executive Committee may appoint the
incumbent Vice President to complete the term of
office. At its discretion, it may also appoint another Club member
to complete the term of the Vice President and for all other offices if
they become vacant.
Article 5 Duties of Officers
Section 1 The President shall preside at meetings of the Club and perform customary duties of the office. The President shall be ex-officio member of all committees.
Section 2 The Vice President shall assume
the President's duties in the latter's absence
and assist the President as required. The Vice
President shall also be Chairman of the Social Activities
Section 3 The Secretary shall keep minutes of all meetings of the Club, conduct the correspondence of the Club, maintain an accurate up-to-date roster of the membership and perform the customary duties of the office. The Secretary shall order flowers or other suitable remembrances at the time of hospitalization, illness or death of a Member. The Secretary shall also have the power to sign checks in the absence of the treasurer.
Section 4 The Treasurer shall be custodian of all funds of the Club and shall keep accurate records of all money received and disbursed for the Club by him/her, and shall be prepared to render a financial statement at any meeting of the Club or Club officers.
Section 5 All funds shall be deposited in
a local financial institution. Disbursements
shall be made only upon an invoice or order for
payment approved by an officer other than the officer designated to sign checks. Payments shall be made by serially numbered checks
signed by the Treasurer or Secretary.
Section 6 A financial statement shall be
prepared annually by the Treasurer and be audited
officers during the transition of officers.
Article 6 Committees
Section 1 There shall be an Executive Committee composed of four (4) past presidents or other members appointed by the current president if past presidents are not available. The retiring president will be designated chairman of this committee.
The primary duty of this committee is to advise the current officers and perform duties as designated by the Club President.
Section 2 Each year a Nominating Committee
of three (3) will be appointed by the President.
The appointees will not be from current office
Section 3 A Social Activities Committee shall be appointed, as appropriate, by the Vice President to plan any Club sponsored event.
Section 4 All other committees will be appointed
Article 7 Amendments
This Constitution and By-laws may
be amended when recommended by a committee
appointed by the president, or at the
request of members at any regular or special meeting, and when carried by a majority of votes cast by members present at any meeting or by mail.
Article 8 Dues/Contributions
Section 1 Each new member, at the time of their induction into the Club, shall be invited to give a voluntary contribution of $5.00.
In the third quarter each year, each active member shall be requested for a voluntary annual contribution of $5.00.
Section 2 Contributions will be used for flowers for hospitalized or deceased members. Surplus funds can be used as the Club membership desires.
Section 3 If funds in the treasury at year-end
reach an amount equal to or over $4.00 per member
(total of active and retired membership) contributions
will be suspended for that year, but resumed the
following year if such fund is below the above requirement.
Article 9 Meetings.
Section 1 Meetings may be called at the direction of the officers or upon a request directed to the Secretary by ten percent (10%) of the members which shall state the object of such special meeting. Notices shall be mailed to all members at least three (3) days prior to special meetings.
Section 2 A quorum shall consist of at least ten percent (10%) of the membership.
Section 3 A majority of votes cast by members present shall carry a motion in meetings.
Section 4 Other propositions must be submitted to the Club Secretary, who will mail a notice and ballot to members. The proposition shall carry by a majority of the votes cast by return of the ballot by mail as directed.